Meador Employee Handbook
The Employee Handbook is for informational purposes only. It should not be construed as a contract between employer and employee.
The contents of this manual are not intended to create a contract between Meador Staffing Services and any or all of its employees. This manual is for providing information about Meador Staffing Services and its policies. Meador Staffing Services reserves the right to modify, revoke, suspend, terminate, or change any plans, policies, or procedures, in whole or in part, at any time with or without notice. Nothing in this manual is intended to create any type of contract or guarantee of continued employment. Your employment with Meador Staffing Services is at will and may be discontinued with or without reason, with or without advanced notice.
Equal Employment Opportunity
It is Meador Staffing Services’ policy to be fair and impartial in all its relations with employees and applicants without regard to race, color, religion, sex, age, marital status, veteran status, national origin, or national ancestry. Meador Staffing Services also conforms to all applicable federal regulations and guidelines guaranteeing equal employment opportunity for qualified handicapped individuals based solely on qualifications to further the principle of Equal Employment Opportunity. Employment decisions subject to the legitimate business requirements of Meador Staffing Services and our client companies are based solely on the individual's qualifications, merit, and performance.
Weapons Policy
All applicants, prospective employees, and/or employees of Meador Staffing Services are prohibited from using or possessing weapons of any kind, concealed or otherwise, at any time while on the premises of Meador Staffing Services and/or while engaged in conducting business on behalf of Meador Staffing Services. This would include firearms, explosives, and any other weapons, regardless of your authority to carry a concealed weapon. This policy also applies at all times when employees are engaged in conducting business on behalf of Meador Staffing Services, whether such employees are on or off the premises of Meador Staffing Services or that of a client/customer. The company reserves the right to conduct searches to verify compliance with this policy.
Harassment Policy
Meador Staffing Services is committed to providing a work environment that promotes mutual employee respect. All employees are expected to ensure a work environment free of intimidation and harassment. Abuse of the dignity of anyone through ethnic, racist, or sexist slurs or through other derogatory or objectionable conduct is considered offensive employee behavior. The company specifically prohibits any form of harassment by or towards employees, contractors, suppliers, customers, and/or client representatives. Any employee who violates this policy will be subject to disciplinary action up to and including termination. Any allegation of harassment is to be brought to the immediate attention of your Staffing Consultant.
Substance Abuse Policy
Meador Staffing Services supports a drug-free workplace. Being under the influence of a drug or alcohol on the job poses serious safety and health risks to the user and to all those who work with the user. The use of drugs has been proven to be a significant cause of on-the-job injuries and production loss. Meador Staffing Services has adopted the following position as the basis of our substance abuse policy: The sale, abuse or presence in the body or reporting to work under the influence, distribution, transportation, promotion or sale of illegal or unauthorized drugs, controlled substances or alcohol is strictly prohibited from all company and client company premises or while on company business and/or during work hours.
During your employment at Meador Staffing Services, you may be subject to a drug and/or alcohol test at any time. We conduct pre-placement drug and alcohol tests for client companies where it is a pre-requisite for a job assignment, and we test employees involved in an on-the-job accident or "near miss" incident. Employees may also be subjected to random, reasonable cause, specific or periodic drug and/or alcohol tests. Failure to submit to testing is grounds for termination from Meador Staffing Services. A complete and detailed copy of Meador Staffing Services' substance abuse policy is made available to all employees at the time of application. If you have any questions or need a copy of the policy, please contact your Staffing Consultant.
Accident/Injury Reporting
Your health and safety is very important to us. Any work-related incident involving injury or illness and/or property damage must be reported to your Staffing Consultant immediately no matter how minor. This includes incidents referred to as "near misses", where an injury or property damage did not occur. Failure to report an on-the-job injury in a timely manner could result in the incident being rejected as a claim by our insurance company. Any employee involved in an on-the-job accident, whether or not it resulted in injury, must submit to a post-accident drug test within 24 hours of the incident being reported. Failure to submit to a drug test within the 24-hour time frame is grounds for termination.
Benefits of Working with Meador Staffing Services
Meador Staffing Services makes it a practice to pay at the highest end of the scale that our customers allow us to pay. We review our employee's performance on a regular basis and also pay close attention to market conditions and cost of living. Our service is free to you. All charges are paid by the client.
· Assignments in preferred areas
· Flexibility
· Holiday Bonus
· Vacation Bonus
· Referral Bonus
· Personal/Sick Pay
· Weekly Paychecks
· Training and on-the-job experience in skills that are in demand by the workplace
· Opportunities for workers to showcase their talents to a wide variety of potential employers
· Access to positions from contract to temporary and through our qualified direct hire division, you could obtain a full-time position
· Commitment to Complete Your Temporary Assignment
If you accept a temporary job assignment, you are expected to make the commitment to work on that assignment until the employer client has indicated the assignment has been completed.
You are expected to report to work on time and to be punctual and dependable. Please do not allow anything to interfere with the work schedule you have agreed to prior to accepting the job assignment.
Please contact your Meador Staffing representative if you have doctor appointments, dentist appointments, court dates, a death in the family, vacations, etc. If you have knowledge of these appointments prior to accepting the job assignment, please let us know.
It is important that you know that conflicts are grounds for termination of employment unless
They are made known to Meador Staffing at the time you accept the assignment.
You provide at least 48 hours notice so arrangements can be made with the customer.
The conflict is totally beyond your control, such as an act of God or some unexpected emergency.
A very valuable and important contribution by all Meador Staffing employees is sharing in our commitment to provide excellent service to all employer clients.
If you are currently working on a temporary assignment and you cannot complete the assignment, you must provide us with a one-week notice (five working days) of this fact. Your failure to complete the work assignment or provide the required notice may result in your wages being adjusted to the current federal minimum wage rate, regardless of the rate of pay that may have been quoted to you at the time of this assignment. Your paycheck may be delayed a full week if this adjustment becomes necessary.
Pre-Placement Screening
At times, you may be requested to submit to pre-placement testing or training for an assignment at a particular job site where it is required by the client's company policy. This would include but not be limited to drug and/or alcohol test, respirator fit test, specific safety training, etc. In the event you fail to complete your assignment after you have committed to the job you have accepted, the applicable fees for any pre-screening testing or training you took will be deducted from your final paycheck.
Your signature on the receipt of the employee handbook that was provided for you signifies your acknowledgement and understanding of these terms of employment that may affect your hourly wage, and when applicable, authorizes Meador Staffing Services to deduct the cost for any and all pre-screening testing or training from your final paycheck when you fail to complete a job assignment.
Termination of Employment
Grounds for termination include but are not limited to
· Walking off an assignment without notification to our office (In addition, be aware that your wages could be rolled back to the federal minimum wage if you did leave a job without notifying our office.)
· Verifiable and sustained poor performance evaluations from a client company
No Show/No Call on an Assignment or Job Interview
If you cannot show up for a job assignment, please use the on-call pager numbers for each office to let your Staffing Consultant know your situation. Do not contact the office and leave a voice mail message if it is after hours.
Removal of a client's, client's employee's, Meador Staffing Service's or Meador Staffing Services’ employee's property without authorization
Excessive personal telephone calls or charges to a client's telephone
Tardiness or Absenteeism
Failure to contact Meador Staffing Services with availability (This is considered voluntary termination).
Failure to call in available and to remain in contact with Meador Staffing Services may result in the Texas Workforce Commission denying your unemployment benefits.
Failure to follow Meador Staffing Services’ general policies and procedures as outlined in this orientation guide and discussed during the application and interview process
Our Customer's Cost
Our customers are charged an hourly rate that is more than your hourly pay rate. The amount we bill our customers includes the additional costs of recruiting and selecting employees, employer contributions for Social Security, unemployment taxes and Worker's Compensation, insurance, and profit.
Dress Code
Employees are expected to maintain an appropriate, neat, and clean appearance at all times while on assignment for Meador Staffing Services. When in doubt, please contact your Staffing Consultant.
· Clerical: Your appearance should be neat and professional. Dress appropriately for the position to which you are assigned. If you have questions regarding the proper dress, please discuss this with your Staffing Consultant. They will communicate the proper attire for every job assignment.
· Industrial: Jeans, T-shirts, and tennis shoes or steel toe boots are appropriate unless otherwise instructed by your Staffing Consultant. No shorts, tank tops, or open-toe shoes are allowed. Nothing obscene or questionable should be printed on T-shirts you wear on the job assignment. Your Staffing Consultant will also inform you as to the proper safety equipment needed for each job assignment.
· Safety Equipment: Many of our light industrial jobs require you to wear personal protective equipment. This usually includes steel toe boots, hard hats, and safety glasses. If the job requires steel toe boots, you will be expected to wear these on the job site. If you are in need of a hard hat or safety glasses, we will be happy to rent this equipment to you for a small fee. Please contact a Staffing Consultant for more information.
Your Paycheck
Timecards are YOUR responsibility. Be sure to complete the following information on your timecard each week:
· Assignment status and "new address" if you have moved
· Name and signature
· Social Security number
· Week ending date (Sunday of the week you worked)
· Time in, time out, and total hours (less lunch) each day
· Total straight time hours
· Total overtime hours (initialed by a supervisor)
· Supervisor's signature
· Company name/division
· Work order number (This number will be given to you by the Staffing Consultant for each job assignment.)
· If you fax your timecard, it is your responsibility to call and confirm that our accounting department has received your faxed timecard. You can verify your faxed timecard by calling our accounting department at 713.986.0508. If the client faxes your timecard, please contact our accounting department on Monday to verify that the timecard or group timesheet has been received.
Failure to complete your timecard will create a delay in you receiving your paycheck. Anyone falsifying hours on timecards will be prosecuted.
Timecards must be received at the Meador Staffing Services office by Monday at 5:00 p.m. If you fax your timecard, please fax it to 713.943.1624. Paychecks may be picked up at each of our offices on Wednesday. Please locate the office you work from below for their designated hours on payday:
Pasadena - 7:00 a.m. to 5:30 p.m.
Bay Area - 7:30 a.m. to 5:30 p.m.
Deer Park - 7:30 a.m. to 5:30 pm.
Pearland - 7:30 a.m. to 5:30 p.m.
The Woodlands - 7:30 a.m. to 5:30 p.m.
If you do not pick up your paycheck at one of our offices, it will be mailed on Wednesday.
Direct Deposit is also available for our employees. Contact your Staffing Consultant for more information.
If you would like your check to be held at one of our offices, please contact your Staffing Consultant. If you tell us to add your name to our "permanent hold list", we will not mail your check. It will be held until you pick it up.
Please let your Staffing Consultant know at which office you would like to pick up your check. For example, if you are working with our Bay Area office, live in Pasadena, and would like to pick your check up at our Pasadena office, you must let us know so we can ensure that the check is placed in our Pasadena office checks.
If you wish to authorize someone other than yourself to pick up your paycheck, it is your responsibility to provide us with a written consent authorizing Meador Staffing Services to release your paycheck to that individual. You can pick up a form at one of our offices to complete, and we will retain it in our files. The individual picking up your paycheck must have proper identification.
Safety Policies
The importance of safeguarding the health and well being of our employees cannot be stressed too strongly. Our policy is to provide safe places of employment and to establish sound operating practices that will result in safe working conditions and efficiency of our clients' operations. The elimination of accidents involving employees is an important responsibility of management. We also realize that the success of our accident-prevention efforts depends primarily on the cooperation of all employees. Each employee is expected to abide by the safety rules and to follow safe work practices to insure his/her safety, as well as that of fellow employees.
Report unsafe working conditions or equipment to your Client Supervisor and Staffing Consultant immediately.
Report injuries to your immediate Supervisor, Staffing Consultant and Meador Staffing Services Risk Manager.
Utilize all safety equipment and protective clothing required for the job you are performing.
Dress properly. Wear clothing appropriate for the job you are performing or the equipment you are using. Do not wear loose clothing or hanging jewelry when working around machinery.
Use all safety devices and guards. Follow instructions on any equipment used.
Never operate any equipment or use any chemical with which you are unfamiliar with until you have been checked out to your supervisor's satisfaction and received his/her authorization.
Properly care for and be responsible for any protective equipment you use.
Keep all equipment in safe working condition. Never use defective equipment. Report all defective equipment immediately.
If you use chemical products, read and follow label directions and safety data sheet. Only labeled items should be used. Follow your Supervisor's instructions.
Always practice good housekeeping. Never block aisles, walkways, stairways, or other points of egress.
The use of or being under the influence of intoxicating beverages or illegal substances is prohibited.
All posted safety rules must be obeyed and not be removed. All other known federal, state and local regulations must be obeyed.
Horseplay causes accidents and will not be tolerated.
Always use proper lifting techniques.
Do not twist your back when lifting.
Do not drive a forklift unless you are certified to do so.
Violation of any of these rules is cause for immediate disciplinary action and/or termination of employment.
Your Success
We hope that doing a good job is important to you. Because you are an employee of Meador Staffing Services, you are important to us and we want to make sure you receive feedback on each assignment. On a regular basis, we ask our customers to evaluate your performance.
Your feedback after an assignment is very important to us, too. We hope that you will share information with our Staffing Consultants so that we can continue to provide superior service to our customers and employees.