Meetings have a long and sordid history in the workplace. They can be a motivating factor to encourage your team to go out and give it 110 percent. Or they can be a drag and universally hated among your workforce. But there are ways to improve meetings and presentations to achieve more engagement. Before you prepare for your next meeting, consider these changes you can make to improve the process.
What Is Your Message?
To make a more effective meeting you need to make sure you’re staying on message. And that your message is clear. So often meetings are called when the topic is still just a concept. Instead, prepare ahead of your meeting to make sure your message is concise and communicated effectively. Be sure to consider your meaning with every slide.
Prepare an Outline
To stay on task and message, prepare ahead of time with an outline so you know what you need to talk about and how long you should spend on each subtopic. An outline is the most effective way to stay on track in your next presentation. Winging it leads to meandering and can quickly derail an actually effective meeting.
Get Their Attention
For your meeting to be effective, you need to make sure you get their attention right away. Start out by being enthusiastic. If you’re bored by what you’re saying, everyone else will be as well. Use humor. For example, add a slide into your presentation discussing the game of whirly-ball. Then move on to the rest of your presentation as if nothing had happened.
We live in an era of short attention spans and constant access to information. You can actually tap into this for your meetings in a positive way. Use multimedia tools in your presentation to encourage everyone to participate. For example, don’t force your group to turn off their cell phones. Instead, create polls so people can interact and see the results in real time.
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